INVITATION TO BID – SOLAR LIGHTS INSTALLATION

Puntland Youth and Social Development Association (PSA)

TENDER FOR SOLAR INSTALATION IN QANDALLA, ISKUSHUBAN AND ALULA.

 TENDER NO: 001/10/2021 DOWNLOAD PDF COPY 

 Background/Context

Puntland Youth and Social Development Organization(PSA) seeks to strengthen governance and conflict management mechanisms to ensure more effectiveness and facilitate engagement with the community members citizens in district level to enhance governance and peacebuilding, build local council capacities to execute their functions effectively and efficiently and ensure improve service delivery and manage resources in Qandalla, Ikshushuban and Alula Districts.

We are seeking to support the Districts through installation of solar lights and also support with furniture and equipment in each local administration to strengthen the functioning capacities.

Scope of Work

The scope of works shall entail the following;

  1. Installation of solar panels in line with the BoQ
  2. Prepare reports to demonstrate performance of works. The deliverables shall include but not limited to;
  3. Daily/Weekly Progress report
  4. Quality control report
  • Completion certificate

Requirements from the Service Provider

PSA is looking for an established and experienced service provider with the technical experience to perform the tasks in the scope of work.

The service provider must provide the following documents

  1. Technical Proposal

The Technical Proposal must detail the following

  1. Experience statement

Demonstrate minimum 3 experiences in similar works. Experience statement must be in the format.

  1. Technical staff capacity

The service provider is required to provide Curriculum Vitae (CVs) of at least4 staff indicating in the following roles.

 

 

No. Proposed Position Quantity of CV Qualifications

Location

Period of contract performance

1 Project Leader 1 ·  Bachelor’s inElectrical engineering or other relevant technical degree in addition to three (3) years of relevant engineering design, and installation and maintenance and program management experience;

or

·  Eight (8) years of commensurate relevant experience without a formal aforementioned technical degree.

2 Site Engineers 2 ·  Electrical engineering bachelor’s or other relevant technical degree in addition to two (2) years of relevant engineering design, and installation and maintenance; or

·  Five (5) years of relevant experience without a formal aforementioned technical degree.

 

3 Solar Technicians 2 ·  Diploma in electrical engineering bachelor’s or certificate in vocational training skills in solar maintenance and installation in addition to two(2) years of relevant engineering design, and installation and maintenance ; or

·  Five (5) years of relevant experience without a formal technical degree.

 

  • Company profile
  1. List of directors with their telephone and ID/Passport Numbers;
  2. Current registration certificate
  3. Good financial position: Provide either Latest audited report, or bank statement for 6 months with one year statement of income and expenditure signed by company management.
  • Latest tax receipt or proof of payment of tax.

 Financial Proposal

The Financial proposal indicating the cost or Bill of Quantities to be charged by the service provider from the schedule of solar lights for repairs and parts as per schedule attached below; 

No. DESCRIPTION (Technical specifications) Unit Alula District Qandala District Iskushuban District Total Quantity
QTY QTY QTY
1 Solar 380W Pieces 12 12 12 36
2 Battery 200A Pieces 12 12 12 36
3 Inverter 2400W/24V Pieces 2 2 2 6
4 Dc wire 2x6mm Pieces 50 50 50 150
5 Accessories Pieces 2 2 2 6
6 Battery cable Pieces 8 8 8 24
7 Breaker Pieces 2 2 2 6
8 Lamps Pieces 32 32 32 96
9 Wire 2×2.5mm (ROLL) Pieces 4 4 4 12
10 Lamp Holder Pieces 32 32 32 96
11 ON-OFF lamp switch Pieces 32 32 32 96
12 Wall Socket Pieces 16 16 16 48
13 Power extensions Pieces 2 2 2 6
14 Air Cooling Fan metal blade Pieces 16 16 16 48
15 Frame Solar – slotted angle Pieces 8 8 8 24

 

The Format of the financial proposal to indicate lumpsum costs has been provided.

Instructions to suppliers

  1. Interested service providers must submit their applications using the application forms in the link Download the template here
  2. The proposal shall be reviewed based on set criteria. Technical Proposal shall take maximum of 70% while the Financial proposal to carry 30%.

All vendors interested must deliver their Technical and financial proposal to our offices latest11 October 2021 by 5.00 PM local time. The interested service providers can also send tenders through email [email protected]. Any submissions past the deadline will be Rejected.

 

Instructions for submission(Can be delivered through email or Physical delivery):

  1. Physical delivery: (i) Deliver in a sealed envelope (ii) Indicate Tender Number in the envelope.
  2. Email: Send with the subject email indicating the TENDER NUMBER.

You are requested to ask any questions through 0907754033 or through email: [email protected]

  1. Vendors are invited for tender opening on 12 October 2021.
  2. The vendor must do the work concurrently (work must commence the same time in each location) . All works must be completed by 25 October 2021.
  3. All the service providers must comply with PSA Prevention of Sexual Exploitation and Abuse (PSEA) guidelines